Guidelines for using the Digital Collections and Data protection policy
Guidelines for using the Digital Collections service of the National Museum in Wrocław
I. General terms and conditions
1. The Internet service called the Digital Museum of the National Museum in Wrocław (henceforth ”the Digital Museum”) is operated by the National Museum in Wrocław located at Pl. Powstańców Warszawy 5, 50-153 Wrocław, NIP: 8971900176, listed in the register of the institutions of culture run by the Minister of Culture and National Heritage, no. RIK 127/2022.
2. The Digital Museum operates based on the rules described in these guidlines and the current legal regulations.
3. The Digital Museum is aimed at the presentation of digital exhibits (free-of-charge information service) in the collection of the National Museum in Wrocław.
4. The guidelines define the scope and the kind of (free) services provided online by the National Museum in Wrocław as part of the Digital Museum and the principles of providing these services.
5. The National Museum in Wrocław makes every effort to ensure the appropriate security of the Digital Museum.
II. Terms of providing the services
1. The use of the Digital Museum is possible only after reading these guidelines and their acceptance without any alterations or reservations.
2. The National Museum in Wrocław sets the following technical requirements in order to access the Digital Museum services:
a. software – any Internet browser using the JavaScript application;
b. hardware – browsing through the Digital Museum websites requires the the use of a terminal device with Internet access and browser such as: Internet Explorer, Microsoft Edge, Google Chrome, Mozilla Firefox, Opera or Safari in the updated version.
III. Registration
1. Accessing and using the Digital Museum is free of charge, while some functionalities of the service require the user’s registration.
2. Registration procedure is as follows:
a. the user accepts the Museum Guidelines,
b. the user supplies in the registration form the details necassary to access the Digital Museum (current e-mail address).
IV. Using the Digital Museum
1. Users of the Digital Museum services can:
a. browse and view digital copies of the exhibits,
b. download and use for personal purposes individual digital copies of artefacts, whilst the detailed principles are regulated by the individual licences and conditions described in point II.
2. Browsing through the digital exhibits in the Digital Museum does not require registration, similarly as with downloading, printing and sharing the digital artefacts.
3. The registration of the user account allows the user to create a list of favourite digital exhibits.
4. The user is solely responsible for the way in which he/she uses the access to the digital exhibits of the Digital Museum, as well as the content which he/she may share via the Digital Museum services, including legal responsibility for any unlawful actions.
V. Copyright to digital exhibits and their images accessible via the Digital Museum
1. In the Digital Museum all the digital exhibits are marked with their legal status according to the best of the knowledge of the National Museum in Wrocław in the following way:
a. ”all rights reserved”, which means that the authors copyright to the given exhibit belong to the National Museum in Wrocław or a third party;
b. ”public domain”, which means that copyright to the given exhibit has not been established or expired, or that the given object does not constitute a work in the understanding of the general legislation;
c. in relation to digital images of exhibits (photographs) – ”copyright to the image by the National Museum in Wrocław”, which means that the copyrigh to such a photograph belong to the National Museum in Wrocław.
2. The digital images of the artefacts (photographs) were created by the following members of Museum staff: Edmund Witecki, Arkadiusz Podstawka, Wojciech Rogowicz, Magdalena Lorek.
3. There is limited access to some digital exhibits via downloading their images due to the ongoing copyright protection, which is indicated by the non-active symbol of downloading the file.
4. It is not permitted to unlawfully reproduce, distribute and obtain any benefits, including financial, from the publication of images of exhibits included in the Digital Museum in relation to which copyright still applies.In such cases the digital exhibit can be used only for private purposes, educational and research procedures, indicating the source of origin in accordance with the generally accepted legal regulations. In such cases the image should be signed as ”the property of the National Museum in Wrocław” and providing the website address of the Digital Museum where the digital artefact was placed.
5. The National Museum in Wrocław, in creating the Digital Museum, pays particular attention to explaining the issue of copyright in relation to the exhibits placed in the Digital Museum. The form of sharing images corresponds to the state of knowledge on the part of the National Museum in Wrocław. Persons in possession of any information regarding copyrights of the presented digital exhibits or have any claims concerning the protection of these rights are kindly requested to contact the National Museum in Wrocław in order to explain the situation and carry out alterations, at the following e-mail address: muzeum.cyfrowe@mnwr.pl .
6. Detailed guidelines regarding the sharing of images of the exhibits from the collection of the National Museum in Wrocław, indluding the application form to use again the information belonging to the public sector can be found at: https://mnwr.pl/en/contact/access-to-images-of-artifacts/
VI. Personal data
1. The administrator of the users’ personal data is the National Museum in Wrocław.
2. Detailed information about the principles of the processing personal data can be found at https://mnwr.pl/en/data-protection-policy/
3. The National Museum in Wrocław makes use in its Digital Museum of such technologies as plugs of social media portals, including the Facebook Social Plugin, through which the service providers of the social media portals can obtain access to the user’s data. In the Digital Museum platform there are keys, i.e. ”Recommend/Share”, linked with Facebook, which results in the presence of the code referring to that portal. By recommending an image or sections of the web page, the user logs into the Facebook service, which follows the principles of privacy applied by Facebook. These principles are available at https://www.facebook.com/privacy/policy
VII. Final recommendations
1. The National Museum in Wrocław reserves the right to introduce improvements and changes regarding information and other contents found in the Digital Museum, including the denial of access to the Digital Museum at any time and without any prior notice.
2. The National Museum in Wrocław does not accept any responsibility for the timeliness, correctness, completeness or the quality of information provided by third parties (e.g. its cooperating partners, institutions, organisations, etc.). Any claims against the National Museum in Wrocław are excluded regarding the responsibility for material and non-material damage, and damage caused by the usage or non-usage of the provided information, including the lack of access to the Digital Museum, unless any intentional actions or gross negligence on the part of the National Museum in Wrocław can be proved.
3. Any queries concerning the functioning of the Digital Museum as well as the ways of using materials published in the Digital Museum service, including those connected with copyright, should be sent to the following e-mail address: muzeum.cyfrowe@mnwr.pl
4. Detailed information regarding the exhibits which are the property of the National Museum in Wrocław, and the possibility of carrying out queries and other academic procedures can be supplied by curators from the relevant departments, whose correspondence addresses can be found on the website of the National Museum in Wrocław.
5. These guildelines do not constitute the regulations as described in art.8 of the Act dated 18 July 2002 on providing online services, and the content of the Digital Museum is not commercial information.
Data protection policy
The following data protection policy contains the information regarding the purpose, the basis and the principles of personal data processing in the activities of the National Museum in Wrocław.
Who is the administrator of personal data?
The administrator of personal data is the National Museum in Wrocław, pl. Powstańców Warszawy 5, 50-153 Wrocław, NIP: 897-190-01-76 (further on: the Museum).
The source and way of obtaining personal data
Personal data are obtained:
Personal data are processed based on:
1. legal regulations defining the tasks performed by the Museum in the public interest (Art. 6 ust. 1 lit c and e RODO) – in the course of the statutory activities of the Museum
2. requirements linked to the execution of contracts (Art. 6 ust. 1 lit b RODO), in order to:
fulfill orders placed in the Internet bookshop – regarding the facultative data,
send commercial and marketing information about the events and exhibition organized by the Museum, and its new publications,
6. based on a user’s permission (Art. 6 ust. 1 lit a RODO), in order to:
Is the supply of data voluntary? Is the supply of data voluntary?
Users of the services of the Internet bookshop are requested to provide data indispensable to set up and service an account. The supply of such personal data is voluntary yet essential to sign a contract and fulfill the order placed by a user.
Users of the services of the on-line sales of tickets to the Museum and its branches are requested to provide data indispensable to set up and service an account. The supply of such personal data is voluntary yet essential to sign a contract and fulfill the order placed by a user.
The supply of personal data in order to receive the Museum newsletter, gathered in cookie files, is voluntary.
What are cookies and why are they gathered?
Cookies are IT data, in particular text files, which are stored in the appliance with which a user browses through a website. Such data contain information which is automatically obtained during a user’s access to a website, and include the IP address, data of the used search engine, the URL address of the site previously accessed by the user (referrer link), information about the transmission and reports of possible errors.
Cookies are used to adapt the content of a website to the user’s preferences, to create statistics and to analyze the users behaviour, as well as supplementary materials used in server administration. In order to trace the activity and create statistics Google tools are used, including Google Analytics. Data originating from cookies can be also used by such social networks as Facebook, Twitter, Instagram and YouTube, through the links existing on websites which enable sharing the content.
Cookies may be used by advertising networks, especially Google, to display adverts adapted to the way the user utilizes the service. To this end, they may store the information about the user’s navigation path or the length of time of accessing a given website. Detailed information about the scope and the rules of gathering data in relation to this service can be found at: https://www.google.com/intl/pl/policies/privacy/partners.
A user can change the settings regulating the access and storage of cookies using the settings of the search engine or the end appliance with which he/she browses through the content of a website.
Detailed information regarding the policy of cookies is available under “Policy of cookies” ➸
How long will the personal data be processed?
Personal data of the users who set up an account or made purchases in the Internet bookshop will be stored for the duration of the provision of services and fulfillment of orders, and after its termination for the period of time required by the legal regulations (such as accounting law) or until the expiry of the deadline for making any possible claims or registering a legitimate protest against data processing.
Personal data of a user stored in cookies and for marketing purposes will be processed until the point of registering a legitimate protest or the withdrawal of the permission for such processing.
Recipients of personal data
Personal data of users are passed on to the providers of services to the administrator such as IT services, hosting and marketing services, where the transfer of data is made only within the scope and purpose defined by the administrator on the basis of a valid contract for the provision of personal data processing.
Data may be also accessed by the subjects legitimately entitled to obtaining data enforced by the current laws.
The right of persons whose data are processed
Users whose personal data are processed by the administrator have the right to:
Monitoring
To ensure the safety of the Museum staff and customers the entire area of the Museum and its branches is subject to monitoring. Visual monitoring data containing personal data are gathered on the basis of the justified interest of the administrator (provision of personal and material security) and for these purposes are transferred to the legal bodies in charge of security. These records are stored for a period of up to 30 days.
Whom to contact in matters related to personal data?
In all matters relating to the principles of personal data processing within the scope of the Museum’s activities and in order to execute the rights of the persons the data refer to, one should contact the appointed Inspectors for Data Protection: Dominika Jeżewska, e-mail: iodo@mnwr.pl
I. General terms and conditions
1. The Internet service called the Digital Museum of the National Museum in Wrocław (henceforth ”the Digital Museum”) is operated by the National Museum in Wrocław located at Pl. Powstańców Warszawy 5, 50-153 Wrocław, NIP: 8971900176, listed in the register of the institutions of culture run by the Minister of Culture and National Heritage, no. RIK 127/2022.
2. The Digital Museum operates based on the rules described in these guidlines and the current legal regulations.
3. The Digital Museum is aimed at the presentation of digital exhibits (free-of-charge information service) in the collection of the National Museum in Wrocław.
4. The guidelines define the scope and the kind of (free) services provided online by the National Museum in Wrocław as part of the Digital Museum and the principles of providing these services.
5. The National Museum in Wrocław makes every effort to ensure the appropriate security of the Digital Museum.
II. Terms of providing the services
1. The use of the Digital Museum is possible only after reading these guidelines and their acceptance without any alterations or reservations.
2. The National Museum in Wrocław sets the following technical requirements in order to access the Digital Museum services:
a. software – any Internet browser using the JavaScript application;
b. hardware – browsing through the Digital Museum websites requires the the use of a terminal device with Internet access and browser such as: Internet Explorer, Microsoft Edge, Google Chrome, Mozilla Firefox, Opera or Safari in the updated version.
III. Registration
1. Accessing and using the Digital Museum is free of charge, while some functionalities of the service require the user’s registration.
2. Registration procedure is as follows:
a. the user accepts the Museum Guidelines,
b. the user supplies in the registration form the details necassary to access the Digital Museum (current e-mail address).
IV. Using the Digital Museum
1. Users of the Digital Museum services can:
a. browse and view digital copies of the exhibits,
b. download and use for personal purposes individual digital copies of artefacts, whilst the detailed principles are regulated by the individual licences and conditions described in point II.
2. Browsing through the digital exhibits in the Digital Museum does not require registration, similarly as with downloading, printing and sharing the digital artefacts.
3. The registration of the user account allows the user to create a list of favourite digital exhibits.
4. The user is solely responsible for the way in which he/she uses the access to the digital exhibits of the Digital Museum, as well as the content which he/she may share via the Digital Museum services, including legal responsibility for any unlawful actions.
V. Copyright to digital exhibits and their images accessible via the Digital Museum
1. In the Digital Museum all the digital exhibits are marked with their legal status according to the best of the knowledge of the National Museum in Wrocław in the following way:
a. ”all rights reserved”, which means that the authors copyright to the given exhibit belong to the National Museum in Wrocław or a third party;
b. ”public domain”, which means that copyright to the given exhibit has not been established or expired, or that the given object does not constitute a work in the understanding of the general legislation;
c. in relation to digital images of exhibits (photographs) – ”copyright to the image by the National Museum in Wrocław”, which means that the copyrigh to such a photograph belong to the National Museum in Wrocław.
2. The digital images of the artefacts (photographs) were created by the following members of Museum staff: Edmund Witecki, Arkadiusz Podstawka, Wojciech Rogowicz, Magdalena Lorek.
3. There is limited access to some digital exhibits via downloading their images due to the ongoing copyright protection, which is indicated by the non-active symbol of downloading the file.
4. It is not permitted to unlawfully reproduce, distribute and obtain any benefits, including financial, from the publication of images of exhibits included in the Digital Museum in relation to which copyright still applies.In such cases the digital exhibit can be used only for private purposes, educational and research procedures, indicating the source of origin in accordance with the generally accepted legal regulations. In such cases the image should be signed as ”the property of the National Museum in Wrocław” and providing the website address of the Digital Museum where the digital artefact was placed.
5. The National Museum in Wrocław, in creating the Digital Museum, pays particular attention to explaining the issue of copyright in relation to the exhibits placed in the Digital Museum. The form of sharing images corresponds to the state of knowledge on the part of the National Museum in Wrocław. Persons in possession of any information regarding copyrights of the presented digital exhibits or have any claims concerning the protection of these rights are kindly requested to contact the National Museum in Wrocław in order to explain the situation and carry out alterations, at the following e-mail address: muzeum.cyfrowe@mnwr.pl .
6. Detailed guidelines regarding the sharing of images of the exhibits from the collection of the National Museum in Wrocław, indluding the application form to use again the information belonging to the public sector can be found at: https://mnwr.pl/en/contact/access-to-images-of-artifacts/
VI. Personal data
1. The administrator of the users’ personal data is the National Museum in Wrocław.
2. Detailed information about the principles of the processing personal data can be found at https://mnwr.pl/en/data-protection-policy/
3. The National Museum in Wrocław makes use in its Digital Museum of such technologies as plugs of social media portals, including the Facebook Social Plugin, through which the service providers of the social media portals can obtain access to the user’s data. In the Digital Museum platform there are keys, i.e. ”Recommend/Share”, linked with Facebook, which results in the presence of the code referring to that portal. By recommending an image or sections of the web page, the user logs into the Facebook service, which follows the principles of privacy applied by Facebook. These principles are available at https://www.facebook.com/privacy/policy
VII. Final recommendations
1. The National Museum in Wrocław reserves the right to introduce improvements and changes regarding information and other contents found in the Digital Museum, including the denial of access to the Digital Museum at any time and without any prior notice.
2. The National Museum in Wrocław does not accept any responsibility for the timeliness, correctness, completeness or the quality of information provided by third parties (e.g. its cooperating partners, institutions, organisations, etc.). Any claims against the National Museum in Wrocław are excluded regarding the responsibility for material and non-material damage, and damage caused by the usage or non-usage of the provided information, including the lack of access to the Digital Museum, unless any intentional actions or gross negligence on the part of the National Museum in Wrocław can be proved.
3. Any queries concerning the functioning of the Digital Museum as well as the ways of using materials published in the Digital Museum service, including those connected with copyright, should be sent to the following e-mail address: muzeum.cyfrowe@mnwr.pl
4. Detailed information regarding the exhibits which are the property of the National Museum in Wrocław, and the possibility of carrying out queries and other academic procedures can be supplied by curators from the relevant departments, whose correspondence addresses can be found on the website of the National Museum in Wrocław.
5. These guildelines do not constitute the regulations as described in art.8 of the Act dated 18 July 2002 on providing online services, and the content of the Digital Museum is not commercial information.
Data protection policy
The following data protection policy contains the information regarding the purpose, the basis and the principles of personal data processing in the activities of the National Museum in Wrocław.
Who is the administrator of personal data?
The administrator of personal data is the National Museum in Wrocław, pl. Powstańców Warszawy 5, 50-153 Wrocław, NIP: 897-190-01-76 (further on: the Museum).
The source and way of obtaining personal data
Personal data are obtained:
- due to the statutory activity of the Museum – within the scope defined by the legal regulations,
- in connection with using the services of the Internet bookshop – in the course of the registration and making orders by the customers of the bookshop and during the transaction itself,
- in connection with the service of the newsletter informing about the special events organized by the Museum and its new publications,
- in the course of on-line purchase of tickets to the Museum and its branches – during the registration of an account and the transaction itself,
- through the automatic gathering of cookies resulting from accessing the Museum websites.
Personal data are processed based on:
1. legal regulations defining the tasks performed by the Museum in the public interest (Art. 6 ust. 1 lit c and e RODO) – in the course of the statutory activities of the Museum
2. requirements linked to the execution of contracts (Art. 6 ust. 1 lit b RODO), in order to:
- supply the on-line service of the Internet bookshop, including the delivery of purchased items, issuance of financial records, performance of customer services including the possible return of the items or handling of complaints, as well as contacts related to the fulfillment of the orders,
- setting up and managing a user account in the Internet bookshop, including the provision of service for such accounts, the resulting transactions and resolving possible technical problems,
- receiving customer orders and contacts resulting from their fulfillment,,
- provide electronic service related to the on-line sale of tickets to the Museum and its branches, including the completion of purchase, handling payments, issuance of financial records, performance of customer service related to processing possible returns of goods and dealing with complaints, as well as contacts arising from the fulfillment of ticket orders,
- setting up and managing a user account in the on-line system of ticket sales, ensuring the services for such accounts, conducting transactions, receiving payments and solving technical problems,
- receiving customer orders and contacts in matters related to fulfillment of ticket orders,
- within the scope of visual monitoring – to ensure security for persons and material assets,
- recognize the preferences of the users, reveal omissions and errors, for the purposes of statistics and direct marketing,
- in relation to cookies – to adapt the website advertising, including profiling, and for analytical purposes,
fulfill orders placed in the Internet bookshop – regarding the facultative data,
send commercial and marketing information about the events and exhibition organized by the Museum, and its new publications,
6. based on a user’s permission (Art. 6 ust. 1 lit a RODO), in order to:
- use the on-line sales system of tickets to the Museum and its branches – within the scope of facultative data supplied when placing an order or registering an account,
- to send commercial and marketing information about the events and exhibitions organized by the Museum, and its new publications..
Is the supply of data voluntary? Is the supply of data voluntary?
Users of the services of the Internet bookshop are requested to provide data indispensable to set up and service an account. The supply of such personal data is voluntary yet essential to sign a contract and fulfill the order placed by a user.
Users of the services of the on-line sales of tickets to the Museum and its branches are requested to provide data indispensable to set up and service an account. The supply of such personal data is voluntary yet essential to sign a contract and fulfill the order placed by a user.
The supply of personal data in order to receive the Museum newsletter, gathered in cookie files, is voluntary.
What are cookies and why are they gathered?
Cookies are IT data, in particular text files, which are stored in the appliance with which a user browses through a website. Such data contain information which is automatically obtained during a user’s access to a website, and include the IP address, data of the used search engine, the URL address of the site previously accessed by the user (referrer link), information about the transmission and reports of possible errors.
Cookies are used to adapt the content of a website to the user’s preferences, to create statistics and to analyze the users behaviour, as well as supplementary materials used in server administration. In order to trace the activity and create statistics Google tools are used, including Google Analytics. Data originating from cookies can be also used by such social networks as Facebook, Twitter, Instagram and YouTube, through the links existing on websites which enable sharing the content.
Cookies may be used by advertising networks, especially Google, to display adverts adapted to the way the user utilizes the service. To this end, they may store the information about the user’s navigation path or the length of time of accessing a given website. Detailed information about the scope and the rules of gathering data in relation to this service can be found at: https://www.google.com/intl/pl/policies/privacy/partners.
A user can change the settings regulating the access and storage of cookies using the settings of the search engine or the end appliance with which he/she browses through the content of a website.
Detailed information regarding the policy of cookies is available under “Policy of cookies” ➸
How long will the personal data be processed?
Personal data of the users who set up an account or made purchases in the Internet bookshop will be stored for the duration of the provision of services and fulfillment of orders, and after its termination for the period of time required by the legal regulations (such as accounting law) or until the expiry of the deadline for making any possible claims or registering a legitimate protest against data processing.
Personal data of a user stored in cookies and for marketing purposes will be processed until the point of registering a legitimate protest or the withdrawal of the permission for such processing.
Recipients of personal data
Personal data of users are passed on to the providers of services to the administrator such as IT services, hosting and marketing services, where the transfer of data is made only within the scope and purpose defined by the administrator on the basis of a valid contract for the provision of personal data processing.
Data may be also accessed by the subjects legitimately entitled to obtaining data enforced by the current laws.
The right of persons whose data are processed
Users whose personal data are processed by the administrator have the right to:
- withdraw their consent for data processing – at any time, without giving any reason;
- access the personal data – the right to obtain specific information about personal data processing, as well as copies of the data,
- demand to alter personal data– the right to request correcting or altering expired data,
- demand the cancellation of personal data – the so-called right to forget, in the situation where the processing of data is no longer legally justified by law,
- demand limited processing of personal data – the right to request limited processing for the purposes of storage or other operations with the use of data, until the legitimate reasons are established,
- protest against the processing – in view of a particular situation of a person whose data are being processed, or if data are processed for marketing purposes,
- transfer of personal data – the right to obtain the records of data in a structured format, in the scope in which the data are processed in lieu with the binding contract or the permission granted.
Monitoring
To ensure the safety of the Museum staff and customers the entire area of the Museum and its branches is subject to monitoring. Visual monitoring data containing personal data are gathered on the basis of the justified interest of the administrator (provision of personal and material security) and for these purposes are transferred to the legal bodies in charge of security. These records are stored for a period of up to 30 days.
Whom to contact in matters related to personal data?
In all matters relating to the principles of personal data processing within the scope of the Museum’s activities and in order to execute the rights of the persons the data refer to, one should contact the appointed Inspectors for Data Protection: Dominika Jeżewska, e-mail: iodo@mnwr.pl